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Race Day Checklist

[] Send out volunteer positions and summary note of role via WhatsApp and email. [] Send out summary WhatsApp message to Team Members. [] Set up registration desk at pavilion with:

  • Registration sheets
  • Pens
  • Clipboards
  • Tables
  • Chairs
  • Laptop
  • Power extension lead [] Set up finish area with:
  • Finish funnel
  • Finish line tape
  • Clipboards and pens for finish recording [] Set up course with:
  • Course markers
  • Directional arrows [] Set up gazebo for St Johns Ambulance and two chairs provided. [] Brief volunteers on their roles and responsibilities. [] Conduct a final walk-through of the course to ensure everything is set up correctly. [] Welcome schools and teams as they arrive, directing them to registration and warm-up areas. [] Monitor the event throughout the day, addressing any issues that arise promptly. [] Ensure all volunteers are aware of the schedule and any changes that occur during the day. [] After the event, oversee the breakdown of equipment and ensure the area is left clean and tidy. [] Thank volunteers and team managers for their support and assistance throughout the day.